Education verification process is one of the most important aspects of background screening. The workforce of today needs to have some form of educational qualification for their work, be it a blue-collar job or a white collar one. Understandably, companies might want to trust the applicant’s educational qualification based on appearance of their documents. However, it is extremely important to legally check any educational claims made by the candidate.
The market conditions are increasingly becoming tougher, forcing individuals to resort to any means to get the job. It has been observed that a significant number of job applicants are indulging in misrepresenting their qualifications to make themselves appear as suitable candidates. The unethical practices like degree forgery, false institutes and fake claims are not quite easy to detect, hence raising the need of background verification. India produces an average of 2 to 2.5 million graduates a year. With such an enormous influx of degree holders, it becomes all the more important to have stringent education check policies.
How do companies verify education checks?
Education verification of degrees and diplomas are usually conducted at the in-house offices of the institutions. Companies and institutions also rely on 3rd party education check services, as they have their own proprietary databases for verifying the claims of the individual. There are several parameters that are to be checked and validated while conducting education verification.
1)Confirming Name and registration number- This is basically a form of identity check. By tallying the name and roll number of the candidate with official institute records, one can confirm whether the individual has truly attended the university that is being claimed.
2) Verifying course details- education verification parameter is of critical importance as it forms a direct link between the education the applicant has received and the job role that is offered. This involves making a note of all the subjects that were taken by the candidate and verifying its relevance to the job.
3) Year of passing- Many candidates falsify their dates of graduation as young candidates are increasingly sought after by companies. Education verification of graduation records can be easily accessed by contacting the institution mentioned by the candidate.
4) Status of graduation- This basically ensures the quality of the candidate. Candidates with lower grades or drop years are usually not preferred by businesses. The nature of the job may require candidates with high skill and knowledge. Candidates may lie about their grades or hide their drop years. Such discrepancies are to be identified during education verification to ensure high quality hiring.
5) Whether the institution has been declared fake by regulatory bodies- As mentioned above, fake institutions and diploma mills are proliferating. Verifying the authenticity of the educational institute can help safeguard the company against candidates from such dubious institutions. This can be achieved by verifying the institution against details provided by regulatory bodies like UGC.
We at GoldQuest Global have a separate professional team that focuses on Employment Record Checks of the candidates.
1.In Employment Verification, we collect factual information with respect to the candidate’s past employments up to 7 years which include designation, department, and employee code, period of employment, reporting officer, and last salary drawn and whether exist formally.
2.In addition to Ex-Employment Checks, we also conduct current employment checks in a discreet manner with a different approach than that of previous employment checks whenever required.
3.We validate the candidate’s past / current employment claims and find if any discrepancies in the information provided which helps to take a right decision on hiring process.
4.Discrepancies in the Employment records during the recession period are astonished. We also update and maintain our proprietary data base of fake companies which are providing fake experience certificates. We also conduct physical verification in order to validate the status of the company where ever required.
We at GoldQuest Global have unique and systematic practice to carry out the Address Verification. We have well-trained Field Investigation Executives across various locations. Our Address Verification Sheet designed in such a way to pictures the Family Background of the candidates with adequate information and observations (We have applied a copyright for our various verification sheets including Address Verification. Our Trained Field Investigation Executives are using a Specialized MOBILE APP for the Address Verification, which is developed by our Technical Team. Verification through GoldQuest Global MOBILE APP using GPS tracking system gives added value to the Verification process with respect to Authentication for the Check, Accuracy in quality reporting and captures real-time TAT (Turn-around Time).
This search includes validation of a government-issued and/or national identification document. It may include national identification cards, driver’s licenses passports, etc., and typically involves the use of image validation software, using the latest in identity data intelligence technology. An alternate path involving verification of a national identification number with the issuing source may be used in specific jurisdictions.
All employment background checks begin with one fundamental search—Identity verification. It is a critical starting point that helps employers confirm candidates are who they say they are. The results then become the foundation for any remaining background research such as criminal checks.
Our Global Identity Verification service can help you easily and efficiently perform these basic, yet crucial checks around the globe. Apart from the simplicity and convenience of ordering international identification checks through a single user-friendly platform, you can also get faster results through our industry-leading ordering and processing technology. In addition, we provide best-in-class compliance support to help employers better understand what identification checks are permissible, appropriate and available in each country.
What is a drug test?
A drug test looks for the presence of one or more illegal or prescription drugs in your urine, blood, saliva, hair, or sweat. Urine testing is the most common type of drug screening. The drugs most often tested for include:
Other names: drug screen, drug test, drugs of abuse testing, substance abuse testing, toxicology screen, tox screen, sports doping tests.
substance abuse testing programs keep your organization better protected from the negative effects of workplace drug and alcohol abuse.
GoldQuest Global offers drug testing solution introduced into the market Comprehensive from 1 panel to 12-panel drug testing, Test results will be declared within 15 Minutes from the test time.
What is it used for?
Drug screening is used to find out whether or not a person has taken a certain drug or drugs. It may be used for:
Employment. Employers may test you before hiring and/or after hiring to check for on-the-job drug use.
Why do I need a drug test?
You may have to take a drug test as a condition of your employment, in order to participate in organized sports, or as part of a police investigation or court case. Your health care provider may order drug screening if you have symptoms of drug abuse.
What happens during a drug test?
A drug test generally requires that you give a urine sample in a lab. You will be given instructions to provide a "clean catch" sample. The clean catch method includes the following steps:
1.Wash your hands.
2.Start to urinate into the toilet.
3.Move the collection container under your urine stream.
4.Collect at least an once or two of urine into the container, which should have markings to indicate the amounts.
5.Finish urinating into the toilet.
6.Return the sample container to the lab technician or health care provider.
In certain instances, a medical technician or other staff member may need to be present while you provide your sample.
Will I need to do anything to prepare for the test?
Be sure to tell the testing provider or your health care provider if you are taking any prescription drugs, over-the-counter medicines, or supplements because they may give you a positive result for certain illegal drugs. Also, you should avoid foods with poppy seeds, which can cause a positive result for opioids.
Are there any risks to the test?
There are no known physical risks to having a drug test, but a positive result may affect other aspects of your life, including your job, your eligibility to play sports, and the outcome of a court case.
Before you take a drug test, you should be told what you are being tested for, why you are being tested, and how the results will be used. If you have questions or concerns about your test, talk to your health care provider or contact the individual or organization that ordered the test.
What do the results mean?
If your results are negative, it means no drugs were found in your body, or the level of drugs was below an established level, which differs depending on the drug. If your results are positive, it means one or more drugs were found in your body above an established level. However, false positives can happen. So if your first test shows that you have drugs in your system, you will have further testing to figure out whether or not you are actually taking a certain drug or drugs.
Is there anything else I need to know about a drug test?
If you test positive for a legal drug prescribed by your doctor, your employer can’t penalize you for a positive result, unless the drug is affecting your ability to perform your job.
If you test positive for marijuana and live in state where it has been legalized, employers may be able penalize you. Many employers want to maintain a drug-free workplace. Also, marijuana is still illegal under federal law.
Supervisor verification is conducted with the candidate’s supervisor to know candidate’s professional, personal strengths as well as weaknesses and more information related to candidate’s performance, Verifying the veracity of past employment records with supervisor.
Supervisor verification is conducted with the candidate’s reporting manager to know candidate’s professional, personal strengths as well as weaknesses and more information related to candidate’s performance, Verifying the veracity of past employment records with Reporting Manager.
While handing over property on a rental basis to a tenant, it is very much important to verify the identity of that tenant. As important as making a rent agreement and discussing rent, tenant verification should also be done while renting out a property.
Verification of tenants assures the owner of the property that the tenant occupying their premise has no history of performing any actions with mala-fide intent, or any anti-social activities. Further, with the aim of providing safety of the citizens, especially senior citizens on the back of increasing incidents of frauds and criminal activities in the country,
As you are aware that the current situation is not suitable to conduct physical visit across all areas despite Lock-down is relaxed in some districts. Hence, we have launched an alternate option “Digital Address Verification” for speedy and instant closure, which is better than just getting verbal feedback at this situation later with physical visit post the situation back to normal.
Digital Address Verification can be performed anytime from anywhere with the help of the candidates and their home-mates.
1.Address Digital-Verification includes the following process.
2.Only Candidate’s Primary and secondary contact numbers are required to verify Digital address verification.
3.We will initiate DAV (digital address verification) to the candidate based on the scope of work (Current, Previous and Permanent address).
4.We require candidate’s assistance to share the minimum of 2 contact numbers for each address to move to the next steps.
5.[Note: In case if there is more than one address to be verified, the candidate will receive one such link via Email and SMS for each address - Current / Permanent]
6.Candidate will get SMS and Email to complete the digital address verification.
7.(Candidate can submit either through SMS not Email (web form) as per their availability)
8.Our application will ask permission to access their location to identify/capture the latitude and longitude
9.Then, the candidates / the respondent (for both present and permanent) have to enter the required details (like period of stay/address & land mark)
10.They should also upload via to the link, his/her Photo/Selfie, signature, ID proof and house photograph which are Mandatory.
11.Once all the required details are captured, the candidates/respondents can submit the verification and the report will be ready to generate.
Digital Employment in place, In case of no support from Employer after multiple attempts for email request or when there is no time to wait for HR/employer response. With the candidate information like Bank Credentials or ITR we can get the last 7 years of work experience & summary details in a day or two.
Verification builds trust
Ultimately, verification is about instilling trust. We have a vast array of information available to us today, but how much can we really trust that information? Both professionally and personally, we come across streams of information, but how much of this has been verified? When hiring someone, we tend to look to their LinkedIn profiles for insights about their background, but they have complete control over that information and can write whatever they like without having to provide any proof of their credentials or any statements they’ve made about themselves.
The verification of information, such as a candidate’s credentials builds trust – a key component to any successful professional relationship. Building this trust will only become more important over the coming years as global professional migration increases and it becomes easier for individuals to falsify information.
Telephonic & Email verification of an Applicant’s personal integrity, educational and professional background from the professional references provided by the candidate.
Vendor screening services do not screen the vendor corporate entity itself, but the employees those vendors hire, employees who will have access to your facilities, systems, and confidential information. The process screens individual employees of your contracted vendor. Since you did not select or background screen the employee yourself, a vendor screening program will use your criteria for a background check. Depending on the program you design, the vendor screening services are as lax or as vigorous as you choose, including but not limited to criminal history searches, credit reports, drug testing, and education and employment verifications. For a complete list of potential services for a vendor background check,
Why Should I Screen My Vendors with GoldQuest Global ?
To Protect Your Brand. Contractors are an extension of your team. Ensure they will uphold your company’s reputation.
To Protect Your Company. Guarantee that your vendors value workplace safety and security.
Simple Process. Enjoy the same simple yet robust tracking tools you expect in your employee screening process.
Verification of an Applicant’s residential address – via physical site visit (Permanent / Current / Previous address) and we provide GEO TAGGING Photograph of the Location / Premise / Main Door / Name Plate etc. along with the Address Verification Form, filled up at the site.
As a part of process betterment, we would like to share Do's with respect to Address verification process.
PROCESS OF ADDRESS VERIFICATION -
Provide complete address details with pin code and land mark along with two contact numbers of people who reside in the address. Name and relationship status with the candidate should be mentioned against the contact numbers.
Please keep the Candidate informed about the address verification. Also inform the Candidate to keep their home mates /relatives/ landlord/ roommates/PG or Hostel Warden aware about the verification process so that they can co-operate with the field associate. As part of standard process GoldQuest Global sends Pre-text SMS to Candidate regarding address Verification as “On behalf of XXX” our executive will visit your house to verify the address in the next few days. Request you to keep the ID proof ready. Please DO NOT pay cash or share photographs of your house via WhatsApp or e-mail to the executive and inform your family members also. In case of any such demand by the executive, please report to 9945891310”
Field executive may contact Candidate for assistance during the verification process
Please keep the ID proof / address proof readily available for validation during our Field associates’ visit to the address
Any service-related issues during address verification can be highlighted to the contact number provided in the SMS alert
As part of our internal audit process, we will call Candidate post completion of physical site verification at the address provided; Please inform Candidates to co-operate for the audit conducted by our team.
What is to verification in PF?
In this case, the member has opted for attestation of online claim through present employer. But as the member details pertaining to previous establishment are not available in EPFO database, the details entered by member is subject to verification.
Does companies check PF account for background verification?
No, your new employer cannot check your previous EPF deductions by using your UAN number.
PF Number Verification will help us to identify whether the employee is working in the said organisation or not to take hiring decision.
India & Global: A comprehensive search which covers more than 30 proprietary/paid databases including Criminal, Credit, Regulatory, Web and Media searches.
Steps involved to do Database check as per Industry / Market Practice
Normally we Search with First Name and Last Name. We do not consider Date of birth at that time.
If Hit found, we will use Date of Birth to check for further HIT.
If we get results as “No records found” with the name search, we will not use Date of birth, instead we will consider as “CLEAR” case only.
Multiple courts spread throughout the country have taken to digitizing records. The e-courts provide all the inputs within 48 hours. This makes it smoother for Background verification firms to get their hands on those court records which need verification. District, Supreme as well as High courts are referred to and so, it is carried out on a Pan-India basis. Prediction of future unwanted behaviour forms the crux of such investigations.
Often times, individuals commit certain crimes in places other than their current residential address. This can go unreported at the time of police verification and might not reflect in the records. The Court records come in handy during these situations as they shed light on the suspicious activities that may have taken place in the past.
In a nutshell, what courts do is that they dig up all the records of fishy and illegal activities that the candidate may have engaged in. Such screenings are typically carried out in tandem with leading law firms that are registered with the Bar Council of India. The turnaround time for which is 3-7 days.
In our country, civil record search is something that can be done at the local level. The reports incorporate every information that is demanded of the firms.
There are 2 categories of crimes –
1. Serious crimes (terrorism, arson, murder, rape, burglary, kidnappings)
2. Minor crimes (drunk driving, shoplifting, vandalism, trespassing)
Now, potential employers need to be ultra -sensitive of the data that’s used for employee checks. Company policies differ when it comes to hiring someone who may have appeared in court. A divorcee need not necessarily be a bad fit for a company other than a matrimonial firm or a dating-based organization. She/He cannot be discriminated on those grounds as it would be unfair to do so.
Court Background checks are thoroughly conducted through comprehensive lawsuit findings of those court records that link criminal or civil cases. Both organized as well as non-organized crimes have to be checked for. The eventual decision regarding hiring is taken after an expansive appraisal of all criminal background screenings.
GoldQuest Global is India's trusted background screening company. We use our proprietary technology and stringent processes to deliver BGV reports to you in the shortest possible time. If you need your employees, vendors, business partners, credit applicants or even yourself for your profile checked
A first of its kind in India. In this component we Cross Check about candidates Criminal Background with Local Police, Local Court & Online Civil and Criminal Court records including Honourable Supreme Court of India.
Verification of an Applicant’s undisclosed criminal history (if any) in the jurisdiction where the Applicant currently resides/has resided researched via Police, Court and available database records.
Strength of every organization predominantly based on its Employees. Highly efficient at the same time trustworthy employees are potential Human Capital and the force for the organizational growth achievement. A background screening is to review a person’s commercial, educational, financial and criminal records. So we strongly recommend that every employer should do a background checks before hiring any employees.
Why employers should conduct a background screening?
Head hunting and hiring qualitative employees on board become a struggling process to every organization with an increasing competition. Background screening is a checkpoint that extracts the right candidate for the job. Though the job portals are filled with thousands of resume, however, they carry all basic details of the person; it doesn’t provide any assurance for the data provided in the portal or the eligibility of the candidate to fit in the position.
Hence, background screening is to ensure that the candidate is suitable for the position and he has no misleading past in terms of behavior and any activity that is illegal.
Why GoldQuest Global should do the background screening for you?
We, at GoldQuest Global understand that how much effort required for an organization to hire a suitable candidate for any position. Our Employment Background Check plays a vital role in the process of screening the candidates and helps the management to have a better control over their Human Capital. Through our quality Employment Background Checks, we help organizations to hire best candidates; and also prevent from hiring frauds and criminals onboard. Our Employment Background Verification mechanism reduces the replacement cost of employee and Helps you saving your time and effort. Pre Employment Verification leads business on the competitive growth!
